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How to backup your Gmail

You may be switching jobs, or you decide to stop using a specific email account, or you just want a copy of all emails, just in case. Whatever your reason, it’s a good idea to use Google’s “export” feature to back up and export Gmail and other Google accounts. In fact, you can set your account to be backed up regularly, which is usually a good habit.

Note: If you want to back up your company account, you may find that Takeout has been disabled by your company. There are some third-party applications that say they can back up your Gmail, but before trying to use them, you should check the company̵

7;s policies.

How to backup your Gmail:

  • Go to myaccount.google.com
  • Under “Privacy and personalization,” click “Manage your data and personalization.”
  • Scroll down to “Download, delete or make a data plan.” Click “Download Data”.

Data and personalization

Click “Download Data”.

  • This will take you to the Google Takeout page. Check the box next to Gmail and any other apps you want to back up. (Note that some services have a button labeled “Multiple Formats.” Click this button to select the format of the downloaded data.) Then click “Next.”

Google takeaway options

Scroll down and make sure that the message is selected.

  • To decide how to receive the data, click the arrow under “Delivery Method” to see options, including sending download links via email or adding them to Drive, Dropbox, or OneDrive.
  • You can also choose to export only once or every two months (up to one year). You can also choose the file type and maximum file size. (If the file size is greater than the maximum file size, it will be divided into multiple files.) After completing the selection, click Create Export.

Google export settings

Here you will find options for exporting data.

  • Your export will begin. Be prepared to wait; it may take several days to complete. You can also click “Cancel Export” or “Create Another Export”.

Export progress

When the export starts, you will receive this message.

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