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How to allocate work time in Google Calendar

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The working day has changed in 2020, and tools are constantly being adjusted to meet this demand. Google announced Made some minor adjustments to Google Calendar. The most important point: you can divide the working day into multiple parts.


The working hours feature allows you to indicate which hours are part of the working day, which is very important when others are trying to schedule a meeting with you. Example: Deb of my manager Zapier works from 8:30 am to 5 pm Eastern time. This is what it looks like when I try to make an appointment with her.

Deb’s working hours are white and the rest of the calendar is gray

As shown above, only one time block can be set before this change is made. You can now add multiple segments.

In the first screenshot of this article, you can see that I divided the time into two blocks: 6 a.m. to 10 a.m., and then 1 p.m. to 5 p.m. This is what Deb looks like when he tries to make an appointment with me.

Justin's non-working time Google Calendar with grey background

As you can see, the time of day is now grayed out. This is subtle, but Google can be more specific that if Deb tries to book my time, I will not be able to work.

When trying to schedule an appointment, purple

This is important for remote teams because Unusual schedules are part of making remote work better. For example, some people in our team work in the early hours of the morning and work in the evening shift in the afternoon, so they can do distance learning with the children at certain times of the day. Others use a non-traditional schedule because it helps them concentrate.

Google’s changes mean that people who work several shifts a day can display this information in their calendars.

There is another related change: you can now set up regular out-of-office appointments. Out-of-office function of Google Calendar Allows you to save time off work, and then automatically reject all current and future appointments within this time period.This Happened again The out-of-office function means that you can, for example, set the fourth Friday of each month as a day when you are not at work.

Again, this is a small change, but it reflects how remote work has changed the way we all work. 5 days a week, from 9 to 5, this is a relic of the past-the tools we use increasingly reflect this.

Zapier has always been Completely remote team Over the past ten years, these are the issues that we have considered.Look at our The ultimate guide to remote work More.

This article by Justin Pot was originally published on the Zapier blog and republished here with permission. You can read the original article here.

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